I. Name and address of the person responsible
The person responsible within the meaning of the Basic Data Protection Regulation and other
national data protection laws of the member states as well as other provisions of data protection
law is the Data Protection Officer:
Gehmann GmbH & Co. KG
represented by Gehmann Verwaltungs GmbH,
represented by its Managing Director Markus Gehmann
Karlstraße 4076133
Karlsruhe Germany
Phone: +4972124545
E-mail: info@gehmann.com
Website: www.gehmann.com
II. general information on data processing
Scope of the processing of personal data
We process the personal data of our users only to the extent necessary to provide a functioning
website as well as our content and services. The processing of personal data of our users takes
place regularly only after consent of the user. An exception applies in those cases in which prior
consent cannot be obtained for actual reasons and the processing of the data is permitted by
statutory provisions.
Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing personal data, Art. 6 Para. 1
lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.
Art. 6 para. 1 lit. b DSGVO serves as a legal basis for the processing of personal data required
for the performance of a contract to which the data subject is a party. This shall also apply to
processing operations necessary for the implementation of pre-contractual measures.
If the processing of personal data is necessary to fulfil a legal obligation to which our company is
subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.
In the event that vital interests of the data subject or another natural person necessitate the
processing of personal data, Art. 6 para. 1 lit. d DSGVO serves as the legal basis.
If the processing is necessary to safeguard a legitimate interest of our company or a third party
and if the interests, fundamental rights and fundamental freedoms of the data subject do not
outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for the
processing.
Data erasure and storage duration
The personal data of the person concerned will be deleted or blocked as soon as the purpose of
storage no longer applies. Storage may also take place if the European or national legislator has
provided for this in Union regulations, laws or other provisions to which the person responsible is
subject. The data shall also be blocked or deleted if a storage period prescribed by the
aforementioned standards expires, unless it is necessary for further storage of the data for the
conclusion or performance of a contract.
III. provision of the website and creation of log files
Description and scope of data processing
Each time you access our website, our system automatically collects data and information from
the computer system of the accessing computer.
The following data will be collected:
1. Information about the browser type and the version used
2. The user's operating system
3. The Internet service provider of the user
4. The IP address of the user
5. Date and time of access
6. Websites from which the user's system accesses our website
7. Websites accessed by the user's system through our website
8. visitor locations
9. Visitor behaviour (duration per session, page views per session)
The logfiles contain IP addresses or other data that allow an assignment to a user. This could be
the case, for example, if the link to the website from which the user accesses the website or the
link to the website to which the user switches contains personal data.
The data is also stored in the log files of our system. These data are not stored together with
other personal data of the user.
Legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DSGVO.
Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the
website to the user's computer. For this purpose, the IP address of the user must remain stored
for the duration of the session.
The data is stored in log files in order to ensure the functionality of the website. The data is also
used to optimise the website and to ensure the security of our information technology systems.
These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1
lit. f DSGVO.
Duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for
which they were collected. In the case of the collection of data to provide the website, this is the
case when the respective session is terminated.
If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this
is possible. In this case, the IP addresses of the users are deleted or alienated so that an
assignment of the calling client is no longer possible.
Possibility of opposition and removal
The collection of data for the provision of the website and the storage of data in log files is
mandatory for the operation of the website. Consequently, there is no possibility of objection on
the part of the user.
IV. Use of cookies
Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the
Internet browser on the user's computer system. When a user visits a website, a cookie may be
stored on the user's operating system. This cookie contains a characteristic string of characters
that enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require
that the calling browser can be identified even after a page change.
Session variables (filled in text fields) are stored and transmitted in cookies.
Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.
Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users.
Some functions of our website cannot be offered without the use of cookies. For these it is
necessary that the browser is recognized also after a page change.
We need cookies for the contact form.
The user data collected by technically necessary cookies are not used to create user profiles.
In these purposes also our legitimate interest lies in the processing of personal data in
accordance with Art. 6 para. 1 lit. f DSGVO.
Duration of storage, possibility of objection and removal
Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you
as a user also have full control over the use of cookies. You can deactivate or restrict the
transmission of cookies by changing the settings in your Internet browser. Cookies that have
already been saved can be deleted at any time. This can also be done automatically. If cookies
are deactivated for our website, it is possible that not all functions of the website can be used to
the full extent.
V. Newsletter
Description and scope of data processing
You can subscribe to a free newsletter on our website. When registering for the newsletter, the
data from the input mask is transmitted to us.
In addition, the following data is collected during registration:
1. IP address of the calling computer
2. Date and time of registration
Your consent will be obtained for the processing of your data during the registration process and
reference will be made to this data protection declaration.
If you purchase goods or services and enter your e-mail address, this may subsequently be used
by us to send you a newsletter. In such a case, only direct advertising for similar goods or
services will be sent via the newsletter.
To send the newsletter we use the service provider "MailChimp" (newsletter delivery platform of
the Rocket Science Group, LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308,
USA). The data protection provisions can be found at https://mailchimp.com/legal/privacy/ . The
US-based service provider is certified according to the Privacy Shield Agreement and thus offers
a guarantee that the European data protection level will be adhered to (proof at:
https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active).
The data will be used exclusively for sending the newsletter.
Legal basis for data processing
The legal basis for the processing of data by the user after registration for the newsletter is Art. 6
para. 1 lit. a DSGVO and Art. 28 DSGVO if the user has given his consent.
The legal basis for the dispatch of the newsletter as a result of the sale of goods or services is § 7
para. 3 UWG.
Purpose of data processing
The collection of the user's e-mail address serves to deliver the newsletter.
The collection of other personal data as part of the registration process serves to prevent misuse
of the services or the e-mail address used.
Duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for
which they were collected. The user's e-mail address will therefore be stored as long as the
newsletter subscription is active.
The other personal data collected in the course of the registration process are usually deleted
after a period of seven days.
Possibility of opposition and removal
The subscription of the newsletter can be cancelled by the affected user at any time. For this
purpose there is a corresponding link in every newsletter.
This also enables the revocation of the consent to the storage of personal data collected during
the registration process. You will be added to our newsletter in the moment you register as a customer.
For requests concerning the personal data, which are stored in the area of responsibility of the
service provider "MailChimp" is the contact person:
Mail Chimp
Attn. privacy officer
privacy@mailchimp.com
675 Ponce de Leon Ave NE, Suite 5000
Atlanta, GA 30308 USA
VI. contact form and e-mail contact
Description and scope of data processing
A contact form is available on our website, which can be used for electronic contact. If a user
makes use of this option, the data entered in the input mask will be transmitted to us and stored.
These dates are:
1. E-mail address*
2. name
3. Address
4. postcode
5. location
6. country
7. Message*
Fields marked with * are mandatory, all other fields are optional for data avoidance purposes.
At the time the message is sent, the following data will also be stored:
1. The IP address of the user
2. Date and time of registration
Your consent will be obtained for the processing of the data as part of the sending process and
reference will be made to this data protection declaration.
Alternatively, you can contact us via the e-mail address provided. In this case, the personal data
of the user transmitted with the e-mail will be stored.
The data will not be passed on to third parties in this context. The data will be used exclusively for
the processing of the conversation.
Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given
his consent.
The legal basis for processing the data transmitted in the course of sending an e-mail is Art. 6
para. 1 lit. f DSGVO. If the purpose of the e-mail contact is to conclude a contract, the additional
legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.
Purpose of data processing
The processing of the personal data from the input mask serves us exclusively for the processing
of the establishment of contact. In the case of contact by e-mail, this also constitutes the
necessary legitimate interest in the processing of the data.
The other personal data processed during the sending process serve to prevent misuse of the
contact form and to ensure the security of our information technology systems.
Duration of storage
The data will be deleted as soon as they are no longer necessary to achieve the purpose for
which they were collected. For the personal data from the input mask of the contact form and
those sent by e-mail, this is the case when the respective conversation with the user has ended.
The conversation ends when it can be inferred from the circumstances that the facts in question
have been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of
seven days at the latest.
Possibility of opposition and removal
The user has the possibility to revoke his consent to the processing of personal data at any time.
If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In
such a case, the conversation cannot be continued.
The revocation of the consent, as well as the contradiction of the storage is possible informally
(e.g. e-mail, telephone, letter).
In this case, all personal data stored in the course of establishing contact will be deleted.
VII. social media
On the social media websites Facebook and Instagram we run "buiness sites".
These pages serve to present the company. Here, customers and potential customers are
informed about current events in our company and contact with them is maintained.
If our Social Media appearance is called, then the trading conditions and data processing
guidelines of the respective operator apply.
The personal data will only be processed by us to the extent that the respective social media
platform offers the possibility within the scope of its services.
VIII. integration of external services and contents of third parties
Description and scope of data processing
We use third-party services on our website. If such a service is accessed (video, Google Maps,
fonts), the IP address of the user is transmitted to the service provider.
Purpose of data processing
The transmission of personal data serves in particular to present the content and services of the
third party provider and to improve the user experience on our homepage. The IP address is used
to assign the content to the specific user and his browser. Content cannot be displayed without
this assignment.
Legal basis for data processing
The legal basis for the processing of personal data within the scope of transmission to third
parties is Art. 6 para. 1 lit. f DSGVO, as well as within the scope of contract data processing Art.
28 DSGVO.
The technically necessary collected user data will not be used by us to create user profiles.
Duration of storage
The personal data will only be used as long as they are necessary for the delivery of the service.
IX. Rights of the data subject
If personal data is processed by you, you are the data subject within the meaning of the DSGVO
and you are entitled to the following rights vis-à-vis the person responsible:
right to information
You can request confirmation from the person responsible as to whether personal data relating to
you will be processed by us.
In the event of such processing, you may request the following information from the data
controller:
1. the purposes for which the personal data are processed;
2. the categories of personal data processed;
3. the recipients or categories of recipients to whom the personal information about you has
been or will be disclosed;
4. the planned duration of the storage of the personal data concerning you or, if it is not
possible to provide specific information in this regard, criteria for determining the duration
of the storage;
5. the existence of a right to rectify or delete personal data concerning you, a right to limit
the processing by the controller or a right to object to such processing;
6. the existence of a right of appeal to a supervisory authority;
7. all available information on the origin of the data, if the personal data are not collected
from the data subject;
8. the existence of automated decision-making including profiling in accordance with Article
22(1) and (4) DSGVO and - at least in these cases - meaningful information on the logic
involved and the scope and intended effects of such processing on the data subject.
You have the right to request information as to whether the personal data concerning you will be
transferred to a third country or to an international organisation. In this context, you may request
to be informed of the appropriate guarantees pursuant to Art. 46 DSGVO in connection with the
transfer.
Right to rectification
You have the right to have your personal data corrected and/or completed by the data controller if
the personal data processed concerning you is inaccurate or incomplete. The person responsible
must carry out the correction immediately.
Right to limitation of processing
Under the following conditions, you may request that the processing of your personal data be
restricted:
1. if you dispute the accuracy of the personal data concerning you for a period of time which
allows the person responsible to verify the accuracy of the personal data;
2. the processing is unlawful and you refuse to delete the personal data and instead request
the restriction of the use of the personal data;
3. the data controller no longer needs the personal data for the purposes of processing, but
you need them to assert, exercise or defend legal claims, or
4. if you have lodged an objection against the processing pursuant to Art. 21 para. 1
DSGVO and it has not yet been determined whether the justified reasons of the data
controller outweigh your reasons.
Where the processing of personal data concerning you has been restricted, such data may not be
processed, with the exception of their storage, without your consent or for the purpose of
asserting, exercising or defending rights or protecting the rights of another natural or legal person
or for reasons of an important public interest of the Union or of a Member State.
If the processing restriction has been restricted in accordance with the above conditions, you will
be informed by the controller before the restriction is lifted.
Right to deletion
cancellation obligation
You may request the data controller to delete the personal data concerning you immediately and
the data controller is obliged to delete this data immediately if one of the following reasons
applies:
1. The personal data concerning you are no longer necessary for the purposes for which
they were collected or otherwise processed.
2. You revoke your consent on which the processing pursuant to Art. 6 para. 1 lit. a or Art. 9
para. 2 lit. a DSGVO was based and there is no other legal basis for the processing.
3. You object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding
legitimate reasons for the processing, or you object to the processing pursuant to Art. 21
(2) DSGVO.
4. The personal data concerning you have been processed unlawfully.
5. The deletion of personal data concerning you is necessary to fulfil a legal obligation under
Union law or the law of the Member States to which the data controller is subject.
6. The personal data relating to you have been collected in relation to information society
services offered pursuant to Art. 8 para. 1 DSGVO.
Information to third parties
If the person responsible has made the personal data concerning you public and is obliged to
delete them in accordance with Art. 17 (1) DSGVO, he shall take appropriate measures, including
technical measures, taking into account the available technology and the implementation costs, to
inform the persons responsible for data processing who process the personal data that you, as
the person concerned, have requested them to delete all links to this personal data or copies or
replications of this personal data.
exemptions
The right to deletion does not exist if the processing is necessary.
1. on the exercise of freedom of expression and information;
2. to fulfil a legal obligation which the processing requires under the law of the Union or of
the Member States to which the controller is subject or to perform a task carried out in the
public interest or in the exercise of official authority vested in the controller;
3. for reasons of public interest in the field of public health pursuant to Article 9(2)(h) and (i)
and Article 9(9)(b) of the Basic Law.
4. for archival purposes in the public interest, scientific or historical research purposes or for
statistical purposes pursuant to Art. 89 para. 1 DSGVO, insofar as the law referred to
under section a) presumably makes it impossible or seriously impairs the attainment of
the objectives of such processing, or
5. to assert, exercise or defend legal claims.
Right to information
If you have exercised your right to rectify, cancel or limit the processing of your personal data
against the controller, the latter is obliged to notify all recipients to whom the personal data
concerning you have been disclosed of such rectification, cancellation or limitation, unless this
proves impossible or involves a disproportionate effort.
They shall have the right vis-à-vis the person responsible to be informed of such recipients.
Right to data transferability
You have the right to receive the personal data concerning you that you have provided to the
responsible person in a structured, common and machine-readable format. In addition, you have
the right to communicate this data to another data controller without being hindered by the
controller to whom the personal data was provided, provided that
1. the processing is based on a consent pursuant to Art. 6 para. 1 lit. a DSGVO or Art. 9
para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 para. 1 lit. b DSGVO and
2. processing is carried out using automated procedures.
In exercising this right, you also have the right to request that the personal data concerning you
be transmitted directly by one responsible person to another responsible person, insofar as this is
technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data transfer does not apply to the processing of personal data necessary for the
performance of a task carried out in the public interest or in the exercise of official authority
vested in the controller.
right of objection
You have the right, for reasons arising from your particular situation, to object at any time to the
processing of your personal data on the basis of Art. 6 para. 1 lit. e or f DSGVO; this also applies
to profiling based on these provisions.
The controller will no longer process the personal data relating to you unless he can prove
compelling reasons for processing worthy of protection which outweigh your interests, rights and
freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you are processed for the purpose of direct advertising, you have
the right to object at any time to the processing of the personal data concerning you for the
purpose of such advertising; this also applies to profiling to the extent that it is connected with
such direct advertising.
If you object to the processing for direct marketing purposes, the personal data concerning you
will no longer be processed for these purposes.
You have the possibility to exercise your right of objection in relation to the use of Information
Society services - notwithstanding Directive 2002/58/EC - by means of automated procedures
using technical specifications.
Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time.
The revocation of the consent does not affect the lawfulness of the processing carried out on the
basis of the consent up to the revocation.
Automated decision in individual cases including profiling
You have the right not to be subject to any decision based solely on automated processing,
including profiling, that has any legal effect on you or similarly significantly affects you. This shall
not apply if the decision
1. is necessary for the conclusion or performance of a contract between you and the person
responsible,
2. is authorised by legislation of the Union or of the Member States to which the person
responsible is subject and contains adequate measures to safeguard your rights and
freedoms and your legitimate interests, or
3. with your explicit consent.
However, these decisions may not be based on specificcategories of personal data pursuant to
Art. 9 para. 1 DSGVO, unless Art. 9 para. 2 lit. a or g DSGVO applies and appropriate measures
have been taken to protect the rights and freedoms as well as your legitimate interests.
In the cases referred to in (1) and (3), the controller shall take reasonable steps to safeguard the
rights and freedoms and your legitimate interests, including at least the right of the controller to
obtain the intervention of a person, to present his or her point of view and to contest the decision.
Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to
complain to a supervisory authority, in particular in the Member State of your residence, place of
work or place of presumed infringement, if you consider that the processing of your personal data
is in breach of the DSGVO.
The supervisory authority to which the complaint was submitted shall inform the complainant of
the status and results of the complaint, including the possibility of a judicial remedy under Article
78 DSGVO.